Basic Policy on the Protection of Personal Information (Privacy Policy)

KOTAI Biotechnology, Inc. (hereinafter referred to as “the Company”) recognizes the importance of personal information of our customers, business partners, employees, etc. (hereinafter referred to simply as “Personal Information”) that the Company acquires, holds, or uses in the business, respect individual rights and interests, and handles Personal Information legally and appropriately in accordance with laws and other norms relating to the protection of Personal Information. For this purpose, we have established independent rules and systems, and defined the basic policy (hereinafter referred to as the “Policy”) as follows:

1. Compliance with laws and regulations and continuous improvement of management system

The Company shall comply with the laws on the protection of Personal Information, the laws and regulations related to the use of numbers to identify specific individuals in administrative procedures and guidelines of related ministries and agencies (hereinafter referred to as “Laws and Regulations, etc.”). and handle Personal Information appropriately. In addition, we shall establish an internal system and regulations for the protection of Personal Information, and continuously strive for their improvement during effective operation. In the event of an emergency, corrective measures will be taken promptly.

2. Appropriate acquisition of Personal Information and identification of purpose of use

The Company shall specify the purpose of Personal Information acquisition within reasonable and legitimate business interests and ensure that Private Information is used solely for that purpose. When acquiring Personal Information directly from a person, the purpose of use will be clearly indicated in advance. When acquiring personal information from a third party, Personal Information shall be obtained legally and appropriately, after confirming that the third party has notified or disclosed the purpose of use to the person and that the third party is allowed to provide it.

3. Announcement of the purpose of use of Personal Information

The Company will not use Personal Information for any other purpose expect as obtained the consent of the person or permitted by Laws and Regulations, etc. within the scope of the purposes listed below. In addition, purposes related to or incidental to each purpose of use are included in the purpose of use.

Types of Personal Information The purpose of use
Information sent to this website “Inquiry” To respond to inquiries
In addition, for the purpose of use that has been individually agreed
Information in business transactions and contractual relationships For customers management
Information on shareholders To hold and operate the General Meeting of Shareholders and respond to the exercise of shareholder rights
Information on job applicants For recruitment selection
Information on temporary workers working at the Company To fulfill the rights and obligations set forth in the contract between the Company and the dispatching company
Information on the Company’s officers and employees (including their families, etc.) For the implementation of legally required procedures, determination and payment of remuneration, tax-related procedures, personnel evaluation, employment management and safety and health care consideration for workers
Information about individuals other than our employees For the preparation of payment records for remuneration, fees, contract money and prize money and for procedures related thereto

4. Restriction on provision to third-party

The Company will not provide Personal Information to third parties (including third-parties located in foreign countries) without obtaining the prior consent of the person, except in cases permitted by law.

5. Handling of anonymously processed information

The Company will handle anonymously processed information appropriately in compliance with Laws and Regulations, etc.

6. Safety Control Measures

The Company shall take necessary and appropriate safety management measures in accordance with laws and internal regulations to prevent unauthorized access, leakage, loss or damage to Personal Information and anonymously processed information.

7. Response to disclosure, correction, suspension of use, deletion, etc. of retained personal data

In the event that the Company is requested by an individual to notify, disclose, correct, add or delete, suspend the use, erase, or suspend the provision to third parties, the Company shall promptly and appropriately respond to the requests for notification, disclosure, correction, addition or deletion, suspension of use, and suspension of provision to third parties with regard to the personal data held by the Company.

8. Revision of this Policy

The Company may revise this Basic Policy for the Protection of Personal Information as necessary. In such a case, the revised basic policy for protecting personal information shall be applied from the date when the revised version is announced on our website or via other methods.

9. Contact

Inquiry on the handling of personal information, the procedures for requests for disclosure and any complaints
HR & General Affairs Department, KOTAI Biotechnologies, Inc.
Phone : +81-6-6170-5267